Fleet Trip Accounting
| Lines of Code | 1274 |
| Technical name | viin_fleet_booking_account |
| License | OPL-1 |
| Website | https://viindoo.com/apps/app/17.0/viin_fleet_booking_account |
| Read description for | v 10.0 v 11.0 v 12.0 v 13.0 v 14.0 v 15.0 v 16.0 |
| Required Apps | Invoicing (account) Discuss (mail) Employees (hr) Fleet (fleet) |
| Included Dependencies | Fleet Drivers Management Fleet Booking & Trip Management Fleet Loading Capacity Employee Documents Fleet Cost & Revenue Accounting QR Code Mixin Viindoo Base Viindoo Accounting Advanced HR Management Viin Fleet |
| Extensions | Fleet Route Accounting - Cost by Geographical Route |
Fleet Trip Accounting - Cost & Revenue by Trip
Know exactly what each trip costs and what it earns. Every time a trip is confirmed, Odoo creates a dedicated analytic account for it - so vehicle logs, vendor bills, and billed services all roll up into one true per-trip profit-and-loss view.
Powering Your Business Growth.
Extends viin_fleet_booking -
see its documentation.
Key Features
A dedicated analytic account for every trip
The moment you confirm a trip, the module generates and links an analytic account named after that trip. From then on, every cost and every revenue line tied to the trip is tracked and reported on its own - no manual account setup, no guesswork.
Cost automatically split between vehicle and trip
When a vendor bill line covers a service that belongs to a trip, the cost is distributed across both the vehicle's and the trip's analytic accounts in one combined analytic line - not two separate postings. Your vehicle dimension and your trip dimension both stay accurate, automatically.
True per-trip cost and revenue report
The Trips Analysis pivot and graph now fold vendor-billed service amounts into each trip's summed cost, giving managers a real per-trip P&L instead of a figure that quietly missed the vendor-billed portion.
One-click view of a trip's vendor bills
A Vendor Bills smart button on every trip form opens all bills generated for that trip's services - and jumps straight to the single bill when there is only one.
Invoiced vs. uninvoiced trip filters
Ready-made list filters let fleet and accounting staff separate trips whose service costs are fully billed from those still awaiting vendor billing - so nothing slips through unbilled.
Locked history you can trust
Once a service has been invoiced, its trip assignment is frozen and its analytic account cannot be renamed, archived, or deleted while still linked to a trip - protecting the integrity of every trip's cost and revenue record.
Why Fleet Managers Choose It
See real trip profitability, not estimates. Because costs and revenue land on a per-trip analytic account automatically, you get an accurate P&L for each trip without spreadsheets or manual allocation.
Bill with confidence and full traceability. Invoiced/uninvoiced filters and the vendor-bills smart button make it obvious which trips are fully billed and let you reach every underlying bill in one click.
Keep your cost history clean. Locking billed service assignments and protecting linked analytic accounts means your trip accounting stays consistent long after the bills are posted.
No double bookkeeping. The vehicle and trip dimensions are populated from the same vendor bill in a single combined line, so you report by vehicle and by trip without duplicating effort.
A dedicated analytic account for every trip
Confirm a trip and Odoo instantly creates a dedicated analytic account named after it - here TRIP/2024/00045 appears in the Analytic Accounts list, ready to collect that trip's costs and revenue.
Invoiced vs. uninvoiced trip filters
Built-in Services Invoiced and Services Uninvoiced filters split the trip list into fully-billed trips and those still waiting on vendor billing.
One-click view of a trip's vendor bills
The Vendor Bills smart button on the trip form opens every bill raised for that trip's services - straight to the single bill when there is only one.
Cost automatically split between vehicle and trip
On the vendor bill's Journal Items, a single analytic distribution splits the service cost across the vehicle's and the trip's analytic accounts, summing to 100% in one line.
True per-trip cost and revenue report
The Trips Analysis pivot now includes posted vendor-bill amounts in each trip's Cost measure - a complete per-trip cost figure at a glance.
Locked history you can trust
Once a service is billed, its Trip field is shown read-only, so the trip allocation behind a billed cost can never be silently reassigned.
See Fleet Trip Accounting in Action
Explore trip confirmation, vendor-bill cost splitting and the Trips Analysis report for yourself on a live instance.
Try the Live DemoNeed help with Fleet Trip Accounting?
Pre-Sales & Partnership
apps.support@viindoo.comTechnical Support
apps.support@viindoo.comTechnical Requirement
- Odoo version: 17.0
- Editions: Community / Enterprise
- Required modules: Fleet Booking & Trip Management, Fleet Cost & Revenue Accounting
- License: OPL-1
Who It's For
Fleet Managers
Need a true cost-and-revenue picture per trip to price routes, judge profitability, and control spend.
Fleet Operators
Confirm trips and log services, and want cost tracking to happen automatically, without extra accounting steps.
Accountants
Bill trip-linked services and need vendor-bill costs to land on the right vehicle and trip analytic accounts, first time.
Transport & Logistics Teams
Running Viindoo Fleet Booking, and want per-trip profitability without leaving Odoo.
Start Costing Your Trips Accurately
Turn every confirmed trip into its own cost-and-revenue center - automatically. Install Fleet Trip Accounting on top of Viindoo Fleet Booking and give your managers a real per-trip P&L from day one.
Get it on the Viindoo App Store today.
Powering Your Business Growth.
Fleet Trip Accounting - Cost & Revenue by Trip
Note
Extends viin_fleet_booking - see its documentation.
This guide shows how to track the real cost and revenue of every vehicle trip: each confirmed trip gets its own dedicated accounting record, vendor bills for trip-related vehicle services are split automatically between the vehicle and the trip, and the Trips Analysis report rolls everything up into one true per-trip cost figure.
Installation
- Go to Apps.
- Remove the default Apps filter and search for Fleet Trip Accounting.
- Click Install on the Fleet Trip Accounting - Cost & Revenue by Trip card - or simply
install both apps it builds on below and Odoo activates this one automatically for you:
- Fleet Booking & Trip Management - trip planning and booking (see its own guide).
- Fleet Cost & Revenue Accounting - the accounting layer this app extends.
Configuration
Access rights
Everyday use (confirming trips, billing services, reading the Trips Analysis report) only needs the fleet roles described in the Fleet Booking & Trip Management guide (Operator or Fleet Booking Administrator).
Two screens in this guide need a step up to full Accounting access, not just Billing:
- Invoicing > Configuration > Analytic Accounting > Analytic Accounts - lists every trip's dedicated account directly.
- The Journal Items tab on a vendor bill, where the combined vehicle/trip cost split is visible line by line.
That level ("Show Full Accounting Features") is a step above the standard Billing role and is granted by an administrator under Settings > Users & Companies > Users. If you only ever need the day-to-day fleet screens covered below, you can skip this and use the Group By > Analytic Account trick on the trip list instead (see Track each trip's own cost and revenue account below) - it works for any fleet role, no extra Accounting access required.
Analytic setup
Installing this app seeds a dedicated Vehicle Trip analytic plan (under Invoicing > Configuration > Analytic Accounting > Analytic Plans) alongside the existing Vehicle plan, so a vendor bill line can carry both dimensions at once - no manual setup is required before first use.
Usage
Track each trip's own cost and revenue account
When you confirm a trip, it automatically gets its own dedicated analytic account named after the trip - so every cost and every revenue booked afterwards can be traced back to that one trip.
Open Fleet Booking > Trips > Planning.
Click a Draft trip to open it.
Click Confirm Trip in the statusbar. The trip moves from Draft to Confirmed, and header buttons for Start Trip, Cancel Trip and Set to Draft appear.
To see the proof without needing Accounting access, go back to the trip list and use Filters > Group By > Analytic Account. Each confirmed trip shows up as its own group, named after the trip itself, while trips still in Draft fall under None.
Tip
With full Accounting access, the same account also shows up by name under Invoicing > Configuration > Analytic Accounting > Analytic Accounts.
Find trips still waiting on vendor billing
Two search filters on the trip list separate trips whose vehicle-service costs are fully billed from those still pending.
Open Fleet Booking > Trips > Planning and open Filters.
Select Services Uninvoiced to see only trips that still have a service waiting to be billed.
Switch to Services Invoiced to see the opposite - trips whose services are all billed (a trip with no services logged at all also counts as fully invoiced).
Open a fully-billed trip and click the Vendor Bills smart button in the button box. With exactly one bill behind the trip, it opens that vendor bill directly instead of a list.
Bill a trip-linked vehicle service
When a vehicle service is tied to a trip, billing it splits the cost between the vehicle's own analytic account and the trip's account in one line - not two separate postings.
Open Fleet Booking > Fleet > Services.
Tick a service line that has a Vendor, a Trip, and is not yet billed.
From Actions, choose Create Vendor Bills.
On the Create Vendor Bills wizard, click Create and View Vendor Bills. A draft vendor bill opens with one line for the service.
Click Confirm to post the bill. With full Accounting access, open the Journal Items tab on the posted bill: the line's Analytic column shows a single combined distribution split between the vehicle's and the trip's analytic accounts, summing to 100 percent - one line, not two.
Review a trip's true cost, including billed services
The Trips Analysis report folds vendor-billed vehicle-service amounts into each trip's cost, so the figure you see already includes services billed after the trip.
Open Fleet Booking > Reporting > Trips Analysis.
Adjust the filters if needed - by default the report only shows this year's Done trips; remove the Done filter to include Confirmed trips too.
Look at the Cost column for the vehicle used on your trip.
Confirm a billed service can no longer change its trip
Once a service has been billed, its Trip field is locked so the cost allocation used for billing cannot be silently reassigned afterwards.
Open Fleet Booking > Fleet > Services and open a service that already has a Vendor Bill Line.
The Trip field now shows as a plain link instead of an editable field.
Troubleshooting
- I confirmed a trip but cannot find its analytic account.
- Use Group By > Analytic Account on the trip list (see Track each trip's own cost and revenue account above) - it needs no extra access. The Invoicing > Configuration > Analytic Accounting > Analytic Accounts menu itself only appears for users with full Accounting access, not Billing.
- The vendor bill's Journal Items tab is missing.
- That tab is only visible to users with the Show Full Accounting Features access level. Ask an administrator to raise your access under Settings > Users & Companies > Users.
- The Trip field on a service is greyed out and I need to change it.
- That happens once the service has a Vendor Bill Line (its cost has already been billed). Reset the vendor bill to Draft or cancel it first if the trip really needs to change, then re-bill the service afterwards.
- A trip shows as "Services Invoiced" even though it has no services at all.
- That is expected - the filter treats a trip with nothing to bill as fully invoiced by definition.
FAQ
- Do I need to configure anything before confirming my first trip?
- No - the Vehicle Trip analytic plan is seeded automatically when the app installs.
- Can a vendor bill line be split across more than one trip?
- No - a vehicle-service line links to exactly one trip. Log separate service lines if a single vendor bill should cover several trips.
- Does this app change how vendor bills are created for services with no trip?
- No - services with no Trip set are billed exactly as before; only the analytic distribution changes for service lines that do have a trip.
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